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Academic Year 2009-10

This contract applies to students who are studying abroad in the academic year 2009-10 (including 2009 Asia Internships and 2009 Overseas Seminars)

All students must sign the Bing Overseas Studies Program (BOSP) Participation Agreement as part of their application. Please read the contract carefully so that you fully understand before signing. If you have any questions regarding the agreement you can email us at bospstudy@lists.stanford.edu.


The BOSP Participation Agreement contains important information about the obligations and responsibilities you assume when you are accepted to or waitlisted for a Bing Overseas Studies Program, Overseas Seminar, or Asia Internship. For your application to be complete, you must sign this online Participation Agreement below, indicating that you have read and understand this agreement and agree to abide by all its terms and conditions.


If accepted or waitlisted to a Bing Overseas Studies Program, Overseas Seminar, or Asia Internship, I agree to all of the following terms and conditions. I understand that if my circumstances change and I am no longer able to meet the obligations and responsibilities described in this Contract, I must notify the Bing Overseas Studies Program immediately and that, as a result, I may be required to withdraw from the program and to pay late withdrawal penalties.


1. Standards: I will uphold and abide by Stanford's Honor Code, Fundamental Standard, and Code of Conduct.  I understand that any perceived violations of the above policies may give rise to a complaint being filed with the Judicial Affairs Office for possible investigation.  I understand that I am subject to the laws and immigration regulations of the host country and agree to abide by all such laws and regulations.  I am responsible for completing all the necessary steps to obtain a visa (if required) in a timely manner and am responsible for associated costs.  I understand that I am fully responsible for the visa process and Stanford University cannot guarantee that the appropriate visa will be issued to me.  It is further understood that in the event of arrest Stanford University has no obligation to provide legal assistance and, based on local laws and practices, any assistance Stanford University may elect to provide may be limited. I understand that I may be dismissed from the program for reasons including, but not limited to, if 1) I engage in actions endangering to others or myself and/or 2) my conduct is considered to be detrimental or incompatible with the best interest and welfare of the program.  I further agree, if dismissed from the program, to be responsible for all costs incurred in returning to the United States or my country of origin.


2. Eligibility: I also understand that I am not eligible to participate in any Stanford Overseas Studies Program or Overseas Seminar while a freshman (44 or fewer academic units, less than one year in residence) or if I am on provisional registration or on University suspension for any reason.  If I am on probation, my participation requires the approval of a professional advisor at Undergraduate Advising and Research (UAR), a Residence Dean, and the Bing Overseas Studies Program.  I am ineligible to participate in an Overseas Seminar if I have previously participated in an Overseas Seminar and/or if I fail (or do not plan) to register for the Autumn Quarter immediately following the seminar.


3. Participation Requirements: I will complete and pass the minimum language or academic prerequisite prior to the first day of the quarter in an overseas program or the arrival date for an Overseas Seminar. I will be in good academic standing prior to the first day of the start of my overseas program. I understand that if I cannot meet these prerequisites I must immediately notify the Bing Overseas Studies Program.  I understand that if I fail to provide timely notice or at the sole discretion of the Bing Overseas Studies Program after providing timely notice I may be involuntarily withdrawn from the program and subject to late withdrawal penalties. I will attend all scheduled BOSP orientation sessions (or scheduled make-up sessions). I will submit all required materials by the deadline established by the Bing Overseas Studies Program. I understand that if I fail to attend a scheduled orientation session or fail to submit all required materials to BOSP by the established deadline, I must immediately notify the Bing Overseas Studies Program.  I understand that if I fail to provide timely notice or at the sole discretion of the Bing Overseas Studies Program after providing timely notice I may be involuntarily withdrawn from the program and subject to applicable late withdrawal penalties.

If participating in the Krupp Internship Program, I declare that I commit to completing an internship in Germany and that I will not apply concurrently for other internships in the United States or elsewhere.


4. Academic Requirements:  I will enroll in and will complete a minimum of 12 units of coursework from courses offered by the Program each quarter, including the appropriate language coursework where relevant.  I will enroll in and complete all predetermined required courses offered by the Program during the quarter.  I will be responsible for the costs of any instruction outside of the normal framework of the Program.

If participating in an Overseas Seminar, I will enroll in the seminar and will complete 2 units of coursework, as determined by the Seminar Leader.  I further agree to enroll and register as a full-time Stanford undergraduate student for the Autumn Quarter immediately following the seminar.  I will be responsible for the costs of any instruction outside of the normal framework of my seminar.

5. Insurance: I agree to obtain and maintain in effect for the full duration of my Bing Overseas Studies Program, Overseas Seminar or Asia Internship (and, if asked, provide proof in documentation acceptable to Stanford University) Stanford Cardinal Care (student health insurance) or health insurance coverage equal to or greater than that offered by the Stanford Cardinal Care plan.  Said coverage shall, at a minimum, include coverage for medical care and treatment outside the United States and coverage for both medical evacuation and repatriation of remains. I will be solely responsible for payment-in-full of all costs for medical care I may receive overseas and/or for medical evacuation and/or repatriation of remains and waive any right to hold Stanford University and its agents and employees responsible for any such costs.

I hereby authorize the Program Director, Seminar Leader, or a designated BOSP staff member to obtain appropriate health care for me in the event that I need it but cannot request it for myself due to incapacitation.


6. Tuition, Housing, and Fees:

Bing Overseas Studies Programs (quarter-length programs):
For each quarter I am enrolled in a full quarter Bing Overseas Studies Program, I will pay regular, undergraduate Stanford tuition and the Overseas Fee (room, board, and program costs) by the Stanford home-campus payment deadline. BOSP will make arrangements for my housing for the duration of the program, from the scheduled arrival date through the last day of residence for each quarter of my program and will provide for approximately 19 meals per week, either as meals or as a meal stipend. It shall be the sole discretion of BOSP whether I am provided with meals or a stipend, and the amount of the stipend, if any. I am responsible for meals and lodging costs at all other times including inter-quarter breaks. I am fully responsible for all incidental costs incurred while participating in a BOSP program.

Overseas Seminars:
For participation in an Overseas Seminar, I will pay the published Overseas Seminar Fee, or arrange to have it covered in part or in full with funds provided by the Office of Financial Aid. While attending an Overseas Seminar, BOSP will make arrangements for my housing from the scheduled arrival date through the last day of the seminar, and will provide for approximately 19 meals per week, either as meals or as a stipend. It shall be the sole discretion of BOSP whether I am provided with meals or a stipend, and the amount of the stipend, if any. I am responsible for meals and lodging costs at all other times. I am fully responsible for all incidental costs incurred while participating in an Overseas Seminar.

Asia Internships: 

While participating in an Asia Internship, I understand that BOSP will provide a stipend to support my minimum living expenses based on the estimated cost of living for ten weeks in my specified internship location.  I am fully responsible for all additional expenses exceeding the stipend, including but not limited to airfare to and from the internship location.  I also understand that I assume full responsibility for finding and procuring my own housing arrangements for the duration of the internship.

 

7. Arrival and Departure: I will arrive at the designated overseas site no later than the designated arrival date specified by BOSP unless I have advance, written permission from the Program Director (or Seminar Leader) to arrive at a later time. Such requests should be made no later than sixty (60) days prior to the designated arrival date. I will depart the designated overseas site no earlier than the last day of residence specified by BOSP unless I have advance, written permission from the Program Director (or Seminar) to depart at an earlier time. I understand that Stanford University, the Bing Overseas Studies Program, and the overseas program staff assume no responsibility for knowing my whereabouts at any time. If participating in an Asia Internship, I will arrive at the internship site no later than the designated start date and stay until the designated internship end date.


8. Responsibility and Claims: I will be responsible for all damages, losses, and/or charges for extra services in my room.  I will further be responsible for all damages, losses, and/or charges to any that are caused or contributed to by me to common areas and grounds of my housing and my Center. I understand that Stanford University, the Bing Overseas Studies Program, the onsite overseas program staff, seminar leaders, and/or internship host organizations assume no responsibility and do not provide insurance or other financial protection for me, my guests, or any personal property. I agree to indemnify, hold harmless and release Stanford University and its agents or employees, both individually and in their relationship to Stanford University, from any claim or demand that I (or anyone acting on my behalf) may have against Stanford University for any accident, injury, or other consequence arising or resulting directly or indirectly from my participation in Stanford's Bing Overseas Studies Program, including travel in connection with the Program.


9. Change of Status: Once I have been accepted to a particular program for the specified quarter(s), and have agreed to enroll in the program for those quarters, I understand that the conditions and penalties shown below apply if I change my status and/or if I fail to meet the prerequisites and/or participation requirements outlined above. I will provide the Bing Overseas Studies Program with written notice of any change in my status and understand that an email sent by me by the deadlines listed below and acknowledged by Overseas Studies will be considered sufficient notice. BOSP may waive fees only under extreme, unforeseen, and/or extenuating circumstances.

Withdrawal Policy: I understand that if I notify the Bing Overseas Studies Program prior to the end of the business day on May 31 (for Autumn Quarter programs), October 31 (for Winter Quarter programs), or February 15 (for Spring Quarter programs), I will not be penalized. If I give notification between June 1 and July 31 (for Autumn Quarter programs), November 1 and November 30 (for Winter Quarter programs), and February 16 and March 15 (for Spring Quarter programs), I will be charged 25% of the Overseas Fee. If I give notification on or after August 1 and prior to the first day of classes for Autumn Quarter on campus (for Autumn Quarter programs), on or after December 1 and prior to the first day of classes for Winter Quarter on campus (for Winter Quarter programs), or on or after March 16 and the first day of classes for Spring Quarter on campus (for Spring Quarter programs), I will be charged 50% of the Overseas Fee. If I give notification on or after the first day of classes for the corresponding Stanford Quarter on campus, I will be charged 100% of the Overseas Fee. Please note the Kyoto-SCTI, Krupp Internship Program, Asia Internships, and Overseas Seminars withdrawal policies below.

For the Kyoto-SCTI program, the following withdrawal policy applies: I understand that if I notify the Bing Overseas Studies Program prior to the end of the business day on October 31, I will not be penalized. If I give notification between November 1 and January 31, I will be charged 25% of the Overseas Fee. If I give notification on or after February 1 and prior to the first day of classes for Spring Quarter on campus, I will be charged 50% of the Overseas Fee. If I give notification on or after the first day of classes for Spring Quarter on campus, I will be charged 100% of the Overseas Fee.

For the Overseas Seminars, the following withdrawal policy applies: I understand that if I notify the Bing Overseas Studies Program prior to the end of the business day on April 15, I will not be penalized. If I give notification on or after April 16, I will be charged 100% of the Seminar Fee.

For the Asia Internships Program, the following withdrawal policy applies:  I understand that if for any reason I decide to withdraw from the internship arranged by BOSP before it begins, I must return the stipend amount in full to BOSP for payment to Stanford University within five (5) business days and I will be charged an additional fee of $200.  If I withdraw from an internship after it has begun but before completing the agreed-upon internship period, I must return a prorated portion (as determined by BOSP) of the stipend amount to BOSP for payment to Stanford University within five (5) business days and I will be charged an additional fee of $400.

For the Krupp Internship Program in Germany, the following withdrawal policy applies:  I understand that if I notify the Krupp Internship Coordinator after formal application but prior to formal placement (for whatever reason), I will be charged a fee of $200.  If I withdraw after formal placement as determined by the Krupp Internship Coordinator, I will be charged a fee of $400.


PLEASE NOTE: These deadlines are based on the academic calendar of the home campus. Stanford University's regular tuition refund policy applies in all cases.


I grant permission to BOSP to release only my name and email address to other Stanford students accepted or waitlisted to the same program(s) to which I am applying. If I do not want my name and email address released, I understand that I must contact bospstudy@lists.stanford.edu to withdraw my consent within a week of my acceptance.

I understand that by participating in the Stanford University Bing Overseas Studies Program, I authorize the University to use my voice and likeness, including photographic or video images taken while participating in activities abroad, for publishing and distribution on the Internet and in other Stanford University and Bing Overseas Studies Program publications. I understand that this is consistent with University policy.

I understand that any academic projects produced while participating in a Bing Overseas Studies Program may be used for publicity purposes and/or as a resource for prospective students.

I understand that by submitting an application, Stanford accepting the application and my confirming a space if admitted or waitlisted I am expressly agreeing to the above terms.  I further understand that my participation in the program is contingent upon acceptance of the above terms and that Stanford’s agreement to allow me to participate in the program is in reliance on my acceptance of the above terms.

 

Application Deadlines

Winter Quarter 2014-15 1st Round Application

Programs: Berlin, Cape Town, Florence, Kyoto, Madrid, Oxford and Paris

Application Deadline: Sunday, April 20, 2014 at 11:59PM
Apply Now

Istanbul 2014-15 application will be available later on during Spring quarter.

 

Summer Quarter 2013-14 Late Application

Programs: Santiago

If you're interested then please contact us at
bospapply@lists.stanford.edu

 

Autumn Quarter 2014-15 Late Application

Programs: Australia (wait list), Beijing, Florence, Madrid (wait list), Paris (wait list) and Santiago

If you're interested then please contact us at bospapply@lists.stanford.edu

 

Fall Semester and Full Year 2014-15 Consortium Program Late Application

Programs: Consortium for Advanced Studies in Barcelona (CASB), Kyoto Consortium for Japanese Studies (KCJS)

If you're interested then please contact us at bospapply@lists.stanford.edu